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PowerPoint: Viewing (Presenting) or Printing a Presentation

Information for the BC Community

PowerPoint screen icon

Viewing your presentation

  1. Open the PowerPoint application.

  2. Click on the "slide sorter" view icon (looks like four small rectangles) in the bottom left corner of the screen.

  3. Click on the slide that you wish to display first (the first slide in the sequence, if you're starting from the beginning).

  4. Click on the "slide show" view icon in the bottom left corner of the screen (looks like the icon at the top of this page). Your selected PowerPoint slide will appear on the screen, filling the screen.

  5. To advance to the next slide in the sequence, simply click your mouse button. Alternatively, you can use the right and left arrows on the computer keyboard to move forward and backward in your presentation. For even more options, move your cursor to the bottom left of the screen until the control panel, including forward and reverse arrows, appears. Clicking on the squarish icon will display a pop-up menu with additional choices for navigating through your presentation, or temporarily blanking the screen out. There's also a pen tool in the control panel that you can use to temporarily draw on the projected image.

  6. Clicking on the last slide in your presentation (or pressing the "escape" key on the computer keyboard at any point during your presentation) will bring you back to the slide sorter view. From there, you can quit the PowerPoint application.

  7. If you need to return to, or jump ahead to, a slide in your presentation, but you're not sure where in the presentation the slide appears, use the "escape" key on the computer keyboard to return to the slide sorter view. In the slide sorter view, you can select (click on once to highlight) the slide you wish to display, then switch back to the slide show view by clicking on the slide show view icon at the bottom left corner of the screen.

  8. When you are projecting a slide show, you may wish to control the presentation on your computer using Powerpoint's "Presenter view," a nice interface that provides controls such as a timer, a "notes" field that displays text you previously entered in the "notes" pane when you created or edited that slide, and a preview of the subsequent slide in the presentation sequence. See What is Presenter View? (external website) for more information. Use the links below to learn how to set up Presenter view on your Macintosh or Windows computer.

Useful Links

Creating & editing a basic PowerPoint presentation (PC)

Creating & editing a basic PowerPoint presentation (Mac)

Using PowerPoint Presenter View on a PC (external website)

Using PowerPoint Presenter View on a Mac (external website)

Boston College Information Technology Services training schedule

Pont du Gard, France

Bottom image courtesy of Saskia, Ltd.
The Pont du Gard (Roman, late 1st century AD), France